Sponsored Identity Information

How to request a sponsored identity

Login to Sponsor Identity.

• Enter NetID/Password
• Click Login

1. Select CreateSI from drop-down.
2. Select Sponsored Identity Type* from drop-down.
3. Start Date*/End Dates* Enter duration using calendar. Select year first, followed by month and day. Durations are preset. (See Page 2 for details on how to use calendar).
4. Enter First Name* and Last Name* with the individual’s preferred name.
5. Address Phone and Email* A US address is required. If unavailable, use Sponsoring Department address. Phone/email is required.
6. Date of Birth* Field is validated. Use calendar to select year, month, and day. (See Page 2 for details on how to use calendar).
7. Business Reason* Provide brief details on reason for request to inform approver.
8. Select Sponsoring Department* by entering Supervisory Org (SO) number, if known, or search by number, name of individual, or department.
   • Select enter on keyboard, scroll down page to select from red highlighted options.
   • Place checkmark in selection, page down and click Apply Changes.
9. Sponsor Name Search - Sponsor is not required. A sponsor is a Yale employee that should be linked to SIs. Sponsor Name and Title default if Sponsor Name is entered. (see additional details in document referenced at page end).
10. Do you want to display in Directory? - Only displays for eligible SI. Defaults to No. Change to Yes, if needed. If yes, add Position Title for directory display.
11. Do you want to issue an ID card? - Only displays for eligible SIs. Defaults to No. Change to Yes, if needed. ID card must be processed directly with ID Card Center.
12. Additional Information (field has no label) Not required, use if needed.
13. Do you want the Sponsored Identity to be Public or Private?*
14. Do you want an ID card to be issued?*
15. Complete Request - Ensure all required fields are entered. Click submit. For detailed information, access Sponsored Identity page on ITS website and view “What you need to know about Sponsored Identities.”

How to modify, activate, or deactivate a SI

Select Manage SI

1. Select Actions
2. Modify: Change Start or End Dates and other information. Gender, Date of Birth and Social Security Number can only be viewed and changed by the SI administrator. Contact helpdesk.yale.edu for assistance.
3. Activate: Reactivate a deactivated SI.
4. Deactivate: Inactivate a current SI record.
5. Select Submit.

1. Request PIN by forwarding SI confirmation email to helpdesk@yale.edu.
2. If ID card is required, forward SI confirmation email with applicable charging instructions to ID Center.
3. If email is needed, email helpdesk@yale.edu.
4. IF VPN access is needed, follow VPN process at VPN Access Exception Request.

How to Search within Sponsored Identity

To search for an individual by Name, enter First and Last Name.

To get a list of all SIs in your department, select Sponsoring Department by entering Supervisory Org dept. number, or name of Strategic Business Partner/Business Partner. Click Enter on keyboard, scroll down page to select from red highlighted options.

Cancel, Clear, Save and Submit buttons

• Cancels the request.
• Clears all entered fields.
• Saves entered fields for 30 days. Update via links to Saved Requests. Use Save if you need to validate information such as the dummy SSN.
• Submit validates entry of required fields and submits request for approval

How to Use Calendar

Must select year first, then month and day. To access years, select Calendar icon. Click on Month/Year. Double click on Year. Use arrows to work through decades. Select year, month and day. If date change is needed, use the calendar icon to make the change.

How to logout

Click on X arrow in upper right-hand corner of your browser.

How to request a Sponsored Identity

Login to Sponsor Identity.

• Enter NetID/Password
• Click Login

1. Select Sponsored Identity Type* from drop-down.
2. Start Date*/End Dates* Enter duration using calendar. Select year first, followed by month and day. Durations are preset. (See page 2 for details on how to use calendar).
3. Enter First Name* and Last Name* with the individual’s preferred name.
4. Address Phone and Email* A US Address is required, if unavailable use Sponsoring Department address. Phone/email is required.
5. Date of Birth* Field is validated. Use calendar to select year, month and day. (See page 2 for details on how to use calendar).
6. Business Reason* Provide brief details on reason for request to inform approver.
7. Select Sponsoring Department* by entering Supervisory Org (SO) number if known or search by number, name of individual or department.
   • Select enter on keyboard, scroll down page to select from red highlighted options.
   • Place checkmark in selection, page down & click Apply Changes.
8. Sponsor Name Search - Sponsor is not required. A Sponsor is a Yale employee that should be linked to SIs. Sponsor Name and Title default if Sponsor Name is entered. (see additional details in document referenced at page end).
9. Do you want to display in Directory? - Only displays for eligible SI. Defaults to No. Change to Yes, if needed. If yes, add Position Title for directory display.
10. Do you want to issue an ID Card? - Only displays for eligible SIs. Defaults to No. Change to Yes, if needed. IDCard must be processed directly with ID Card Center.
11. Additional Information (field has no label) Not required, use if needed.
12. Do you want the Sponsored Identity to be Public or Private?*
13. Do you want an ID card to be issued?*
14. Complete Request - Ensure all required fields indicated by * are entered. Click submit. For detailed information, accdess Sponsored Identity page on ITS website adn view “What you need to know about Sponsored Identities.”

The Strategic Business Partner and/or Business Partner of the Workday Supervisory Organization on the SI request. Emails are sent to both.

The IAM application is used to process approvals for Sponsored Identity requests. Once request is made in the Sponsored Identity application, the approver(s) receives an email with a link to IAM to complete the approval process. Approvers can also access IAM directly at Identity to manage pending requests.

You can also access by searching for IAM on Yale Links.

1. Click on link in approval email: Sponsored Identity Request ####
2. Review Request details
3. Click Approve (OK) or Reject, as appropriate
4. Click COMPLETE

Pending approvals appear in the Inbox on the home page.

1. Access IAM application at Identity 
2. Select name of individual and review Request details
3. Click Approve (OK) or Reject [under Decision] as appropriate
4. Click COMPLETE

Approval Timeframe

If no action within four days, a reminder email is sent.

If no action within eight days, the request is canceled and will need to be regenerated if needed.

You will receive notifications 30 days and 10 days prior to an SI expiring and becoming inactive.