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Contractors/Vendors/Consultants

If a Vendor/Contractor requires an ID Card, the hiring department must complete a Sponsored ID Form.  The form should be completed by the department supervisor or business manager.  Vendor/Contractor cards are valid for a maximum of 1 year and there is a $25 fee per card, paid by department PTAEO only.

Contractors/Vendors/Consultants are required to be in compliance with the University’s background check policy prior to any of their employees being issued a Yale University ID card.  Please be sure this requirement has been met prior to submitting any ID Card requests for the contractor/vendor/consultant.  Once the form has been processed by the ID Center, the requestor will be notified by e-mail that the individual may come to the ID Center to obtain their ID Card.

The individual will be required to present one of the following forms of government-issued photo identification in order to obtain their ID Card:

  • Passport (USA or International)
  • Driver’s License (USA only)
  • State Issued (Non-driver) ID
  • US Military ID
  • INS ID (Green Card)

The Contractor/Vendor/Consultant ID Request Form must also be completed and the above procedures followed for renewals of a Vendor ID Card.  In most cases, the ID Center will electronically update the expiration date on the Vendor ID card based on proper submission of a renewal request and a new card would not be required.  If a new card is required, the ID Center will notify the requestor via e-mail that the individual must come to the ID Center to obtain an updated card.