FAQs

All students, employees, faculty, associates, fellows and spouses or same sex civil union partners of students and employees are eligible for Yale ID Cards.  Casual/Temporary employees are eligible for an ID card only if their supervisor requests a card through the appropriate process.  Similarly, vendors, contractors, consultants and others visiting the Yale campus who require access to University facilities are eligible to receive a Yale ID card only when requested by an authorized Yale employee.

A few months prior to your matriculation at Yale, you will be asked to submit a photograph for your Yale ID card. Please go to www.yale.edu/idphotoupload for additional details regarding photo requirements and electronic submission.  During registration, the Office of the Registrar of your school will arrange for distribution of your ID card.

You must obtain an Authorization to Issue ID Card form from the Registrar of your Yale school. Bring this Authorization Card along with one of the following forms of photo identification to the ID Center to obtain your ID:

 
  • Passport
  • Driver’s license (US only)
  • State issued ID card
  • US Military ID card
  • INS ID (Green card)

Once your department has processed your new employee paperwork and your record has been setup in the Human Resources database, you may proceed to the ID Center on or after your official start date to obtain your ID card.  Please have your NetID available as well as one of the following forms of photo identification:

 
  • Passport
  • Driver’s license (US only)
  • State issued ID card
  • US Military ID card
  • INS ID (Green card)

You should immediately report a lost or stolen ID card to the Yale University Security Programs Department (203-785-5555). Replacement cards are available at the ID Center. During non-business hours, temporary ID cards are available by calling 5-5555 from any campus blue phone.

Yes. Lost proximity cards are subject to a replacement charge of $20. All other cards cost $5 to replace.

Yes. Spouses and same sex civil union partners of students and faculty/staff are eligible for a Yale University affiliate ID card.  While affiliate ID cards do not allow for building access, they can be used at the libraries, museums, gym (membership fee may apply), Yale transit and other venues throughout campus.

In order to obtain an affiliate ID, proof of marriage/civil union must be provided using one of the following forms of documentation:

  • Marriage certificate (in English)
  • Civil union document (only applies to same sex civil unions)
  • J2 VISA with passports containing both spouses’ name

In addition, the spouse/partner will need to provide the ID Center with one of the following forms of government-issued photo identification:

  • Passport (USA or International)
  • Driver’s License (USA only)
  • State Issued (Non-driver) ID
  • US Military ID
  • INS ID (Green Card)

Student Affiliates – In order to obtain a student affiliate ID, the student and spouse must first go to the student’s Registrar and present proof of marriage/civil union as indicated above.  Once the marriage/civil union is confirmed by the Registrar, the spouse will be given an “Authorization to Issue a Yale ID card”.  The spouse should then bring the authorization card to the ID Center along with their government-issued photo identification to obtain their affiliate ID card.

The problem could be with your ID card or with the specific door access.  If, when you attempt to get into an entryway, the card reader flashes green but then quickly turns red, you have not been granted access to this entryway.  You will need to contact the business manager of the building you are trying to access. 

If, when you attempt to get into an entryway, the reader does not light up at all, this would indicate there is likely something wrong with the ID card.  Please bring the card to the ID Center for further troubleshooting and replacement.  Note that as long as you bring your current card to the ID Center, you will not be charged for a replacement in the event the card is no longer functioning.

After the Wednesday following receipt of your final Casual/Temporary paycheck, please bring your Casual/Temporary ID card, your NetID and a government-issued photo ID to the ID Center to obtain your new ID card.

Please see your Registrar to obtain an Authorization to Issue ID Card.  Bring this Authorization card to the ID Center along with your student ID for card reactivation or to obtain a new Student ID card.

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